THE FOLLOWING ARE THE RULES FOR PARTICIPATING IN A MONTHLY COMMUNITY EXHIBITS
BY SUBMITTING A REGISTRATION FORM YOU ARE AGREEING TO THESE RULES
OUR FOCUS IS LOCAL: As with our K-12 Art Exhibits and our Gallery Artist displays, we require all artists (and schools/organizations) to be Local. Our gallery defines "local" as within 70 miles of Fayetteville, Arkansas.
REGISTRATION OF YOUR ART:
You may register to bring in up to three exhibit pieces for the following month’s Exhibit. Each Exhibit piece may be visual art, a sculpture, a poem, or a prose piece. Book or booklet forms for poetry or prose are okay. We’ll either hang it on a wall or place it on a plinth, as appropriate. If you have copies or paper art prints of something that hangs on a wall, we can set the copies on a plinth in front of the piece hung on the wall (these copies do not count as one of your three exhibit pieces).
Each monthly Exhibit you participate in requires a separate online registration. However, if one of your registered Exhibit pieces sell we’ll give you first dibs on replacing it with another of your pieces (for the remainder of that month) at no extra charge to you.
There is a $15 registration fee. After registering, you will receive an email within three days invoicing you for the $15 registration fee per exhibit piece. Payments are accepted online only. The Gallery does not accept checks or cash payments for this type of registration.
After Registering and paying your fee, you will receive a Delivery Permission Slip by email. You'll need to show gallery staff this Delivery Permission Slip (hard copy or on your phone) when you deliver your art. Art cannot be left at the gallery without this permission slip.
Registration is on a First Come, First Served basis. If we reach capacity for space on a monthly exhibit, anyone who signed up after we reached capacity will be given a choice of either a refund or being in the next month's exhibit.
Registration, the fee payment, AND the art delivery must all three take occur by the 27th of each month to be in the next month’s Community Exhibit. This is a hard deadline. It's necessary so the Gallery has time to plan the art hanging and to make art labels for each Exhibit piece. If any one of your three items is still missing after the 27th, your registration will be refunded and canceled OR you can choose to be part of the next available month's Exhibit. It will be your choice.
UNFRAMED ART ON PAPER IS OKAY. WE'LL STICK IT TO THE WALL WITH TACKY GUM OR MAGNETS. HOWEVER, SOME TYPES OF PAPER MAY NOT STICK TO THE WALL
Paper with masking tape or plastic on the back may not stick to the wall.
Foam Board may not stick to the wall.
Unusual types of paper may not stick to the wall. It's best to use regular paper you'd normally draw or paint or type upon.
IF YOUR ART IS FRAMED OR IS ON A CANVAS: HAVE IT READY FOR HANGING.
The Community Exhibits are limited to visual art that hangs on the walls using our hanging system, a few art pieces on paper that we place on a metal board with magnets, and a few sculptural pieces that can sit on our plinths.
Please note: All framed or canvas wall art must be ready to hang, and be hangable. We cannot wire the back of your art for you. If your art is not hangable, you will be refunded your Registration fee and asked to come pick up your art. No canvases will be allowed that have nothing on the back for hanging. No framed art will be allowed that has nothing on the back for hanging.
There are many Youtube videos instructing how to properly put a wire across the back of a framed picture or canvas. If your art has a sawtooth hanger, it MIGHT be possible to hang it using our hanging system. But it might not. A sawtooth hanger will be a gamble for you.
Placing a wire across the back using D-rings will always be your best bet. Walmart, Hobby Lobby, JoAnn's, and Amazon are places you might find D-Rings and Hanging Wire.
We highly recommend using only wire sold as picture hanging wire. Regular wire tends to stretch after the picture is hanging. Plastic wire is the worst about stretching too much.
IF YOUR VISUAL OR WRITTEN ART SELLS:
If your art sells, you will receive 80% of the sale proceeds. The Non-Profit Gallery will receive the other 20% as a Commission. The Gallery will charge sales tax on top of your art price and will turn the sales tax over to the Govt for you. It will also pay you by check (see below).
If your art is sold, you will be notified of the sale by email. Artist checks go out every other Friday for the two prior weeks' sales. So Artists get paid by check within 3 weeks of the sale.
If your art sells, when we email you about the sale we'll attach a legally required IRS W-9 Form for you to print out, complete, and return to us. We'll need you to return a completed W-9 form to us before we can mail you your check, unless we already have a W-9 on file for you from that same calendar year. Why? Because we are legally required to have a W-9 form on file for everyone we sent art sale money to.
When you have a sale, the Customer will probably want to take the art home with them right then. You will have an opportunity to replace that art with another piece of art for the remainder of that month's Exhibit, if you wish. Or you may choose to not replace it at all. We only will ask that you let us know immediately whether you'll be replacing it. This is so we can fill the empty wall space with other art if you're not going to put new art there. If you choose to replace your sold art, you do not pay another registration fee for that month's exhibit.
DELIVERING AND PICKING UP YOUR ART:
Art may only be delivered during normal gallery hours and will require showing a Delivery Permission Slip. Please do not ask for the Gallery to send a volunteer to the Mall to open the Gallery just for your art delivery. Similarly, after a show your art should be picked up the weekend after your Exhibit ends, during normal Gallery hours. Gallery hours are currently: Fridays 1-5pm, Saturdays 12-8pm, and Sundays 1-5pm.
Once a show is over, your art should be signed out and picked up the weekend after the Exhibit is over. If you cannot pick up your art then, you should make arrangements for a friend or famiy member to do so. Due to the Gallery needing its storage space for the next exhibit, any artwork left longer than two weeks after an Exhibit ends will become the property of the Gallery and disposed of as the Gallery sees fit.
FAMILY FRIENDLY, NON-POLITICAL ARTWORK CREATED BY YOU
Being in a Mall frequented by families, all art in our Gallery is required by the Mall to be “family friendly”. The Gallery Board of Directors has final say over whether an art piece is considered "family friendly" for our exhibits. Please bear this in mind if your art has sexual or violent themes.
Since the Gallery is a 501(c)(3) Non Profit Organization, no political expressions are legally allowed in our art exhibits. Otherwise we could lose our Non Profit status.
Our gallery has a policy that it does not permit the sale of art that contains images not owned or licensed by the Artist. It must be your own images created by you. If the image appears to be a copycat of others' work, or contains someone else's trademark, logo, a celebrity image, famous cartoon character image, etc. it probably won't be permitted.
KEEP IT FRESH, LIMIT REPEATS PLEASE.
In order to keep the Community Exhibits fresh and interesting for the art viewers, the Gallery asks that the same art piece not be repeated more than twice in the same 12 month period.
THE GALLERY IS NOT RESPONSIBLE FOR ANY DAMAGE TO YOUR ARTWORK. ·
The artist assumes any and all risk associated with having his/her/their art on display in the gallery, including but not limited to theft, vandalism, or other damage of any nature to the art by patrons, volunteers, or others. The Artist holds the Gallery and the NWA Mall harmless and not liable whatsoever for any harm which may occur to the Artist’s art.